Checkout Information

Here are a few tips to help the check out process go smoothly for you and your student.

Check Out Process

Each division follows a check out process for departure at the end of each session. This process is explained in-person to every camper during the last days of each session. Typically, once cleared from the cabin, students are issued a clearance card from the cabin counselor that the student must take to their division headquarters where they formally sign out.

Check Out Times

  • Junior students may depart Interlochen after their final ensemble performance. Junior students must be checked out by Saturday at noon. 
     
  • 6 Week Session: June 25-August 8
    • Classes end the evening of Saturday, August 6 and students may begin leaving at that time, if desired.
    • The following students participating in the final concert of Les Preludes on the evening of Sunday, August 7 are required to remain through that performance:  
      • World Youth Symphony Orchestra (High School)
      • Interlochen Philharmonic (High School)
      • World Youth Wind Symphony (High School)
      • Dance Majors attending the second session (both High School and Intermediate students, not Juniors)
    • All students must depart no later than noon on Monday, August 8.
       
  • First 3 Week Session: June 25-July 16 
    • All students must depart no later than noon on Saturday, July 16. 
    • Organ majors perform in “Chapel Organ” on Sunday, July 17 at 5 p.m. and may leave anytime after that performance has ended.
       
  • Second 3 Week Session: July 17-August 8
    • Classes end the evening of Saturday, August 6 and students may begin leaving at that time, if desired.
    • The following students participating in the final concert of Les Preludes on the evening of Sunday, August 7, are required to remain through that performance:
      • World Youth Symphony Orchestra (High School)
      • Interlochen Philharmonic (High School)
      • World Youth Wind Symphony (High School)
      • Dance Majors attending the second session (both High School and Intermediate students, not Juniors)
    • All students must depart no later than noon on Monday, August 8.
       
  • Intensive students
    • Students may depart Thursday evening after their final artistic commitment and no later than noon on Friday, June 24.
    • Program activities end by 9 p.m. Thursday evening, June 23.  Students staying to attend additional programs will be housed and supervised until their registration begins the morning of June 25. Due to the logistics of preparing for the next session, students will likely be consolidated into cabins for Thursday and Friday nights.
    • Parents may request to depart one day late for a $200 fee. All requests for late departure must be submitted in writing to campquestions@interlochen.org. Families will be notified if their request is approved.  Requests for late departure are challenging to accommodate and require extreme circumstances.

Departure from Campus

Departing Campus via Interlochen Bus to Airport or Bus Station
Students will be transported with uniformed Interlochen personnel to the Traverse City airport or bus station. Students departing from Traverse City airport will be chaperoned through the ticketing and security process to their departure gate.

Departing Campus by Car

  • Families will meet divisional camp staff at their respective headquarters to begin the check-out process.
  • Students will complete a check-out card to ensure they have returned any library books, artistic supplies, or rented uniform pieces and have collected all of their belongings from the cabin, divisional headquarters, and health services.
  • Following completion of the check-out card, students can depart campus with their families or other pre-approved adults.

Shipping - Homeward Bound

Interlochen Arts Camp has boxes, packing, and shipping materials that can be purchased from the Scholarshop (Interlochen’s on-campus store). Scholarshop staff will also arrange for shipping packages home at the end of each session via United States Postal Service (USPS) or United Parcel Service (UPS) depending on the size and/or destination of the shipment. The required peel and stick Shipping Address labels are available at the Scholarshop and Division Headquarters. Students may use their own boxes but must still have the required Shipping Address label. All homeward bound shipping will be charged to the student account unless another payment type has been arranged with the Scholarshop. We can also assist students in connecting with The Packaging Store for items that needs special packing help or are going out of the United States.

The fees for shipping are:

  • $10 plus actual UPS shipping cost (per package)
  • FREE Prepaid UPS package dropped off at the Scholarshop
  • $5-30 Special Handling Fees (per package) ex. box builds for large instruments or artworks
  • Boxes: $2.50 each
  • Packing Bubbles: $1.00 (6’ length)

Additional Packing and Shipping Information

When packing your box, please make sure that each item is wrapped separately. Fragile articles need separation from each other, and from the corners, sides, top, and bottom of the box. Each item should be surrounded by two inches of cushioning and two inches from the walls of the box. Make sure to use enough cushioning material to ensure that the contents do not move when shaking the container. Use bubble wrap or similar materials for cushioning purposes; improper materials include clothing, blankets, towels, newspaper, and pillows.  Interlochen Center for the Arts and the Scholarshop are not responsible for damaged items during transport or shipment.  

  • Please fill out the address label completely with address, phone number and email. Address labels can be picked up at the Scholarshop or division headquarters. The Scholarshop will not be liable for mislabeled packages.
  • Do not pack the following items; liquids, plants, food, medications, currency (including stamps), combustibles, or pressurized containers.
  • Totes, trunks, and other containers may be shipped via UPS. Interlochen Center for the Arts and the Scholarshop, is not liable for any damages incurred during transport or shipment, to either the container or contents. Oversized bags, duffels, boxes, and containers will incur additional charges determined by the carrier.
  • If you need to ship an instrument please contact the Scholarshop shipping department directly at 231.276.2385 to make individual arrangements.
  • The Scholarshop reserves the right to open and repack boxes as required.
  • Students traveling by airplane must be mindful of the high cost of excess and overweight baggage. Students who leave Interlochen early due to unforeseen circumstances will have all packages shipped using funds from their personal account. Parents and students should be aware the on-campus post office will not ship COD (charge on delivery).

Special note for those students taking Visual Arts classes: It is important to remember that students taking visual arts classes will be producing works that need to be transported or shipped home. In some cases, work can be rolled up or carried flat but in other cases (i.e. ceramics or sculpture) packed work may be bulky and possibly fragile. While faculty will assist students in packing, it is the responsibility of the student to take their work with them or make arrangements for shipping. Interlochen Center for the Arts, including the Scholarshop, will not be responsible for shipping or transportation of student work and cannot be responsible for work left behind.

Thank You

Thank you for sharing your student with us. We hope to see you on campus again soon!