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This page contains important information for parents regarding your son or daughter's time at Interlochen. Please read carefully and check back for updates; if you still have questions, please call the Health Services Office at (231) 276-7220. Thank you!
Interlochen Center for the Arts
HIPAA - Health Insurance Portability and Accountability Act of 1996
Notice of Privacy Practices
Effective Date: December, 2002
This notice describes how medical information about you/your child may be used and disclosed and how you can get access to this information. Please review it carefully. If you have any questions about this notice, please contact Health Services. For purposes of clarity, the term “you” is used for those students over 18 years of age. “Your child” is used to inform parents of those students under the age of 18.
Your/your child’s medical information is personal. We are committed to protecting your/your child’s medical information. We create a record of the care and services you/your child receive at Health Services. We need this record to provide you/your child with quality care and to comply with certain legal requirements. This Notice applies to all of the records of your/your child’s care generated by Health Services whether made by your/your child’s personal physician or one of Interlochen’s employees. This Notice will tell you about the ways in which we may use and disclose your/your child’s medical information. This Notice will also describe your rights and certain obligations we have regarding the use and disclosure of your/your child’s medical information.
Health Services is required by law to:
- make sure that medical information that identifies you/your child is kept private
- give you/your child this Notice of our legal duties and privacy practices with respect to medical information about you/your child
- follow the terms of the Notice that is currently in effect
How Health Services May Use and Disclose Your/Your Child’s Medical Information
The following describes the different ways that your/your child’s medical information may be used or disclosed by Health Services. For clarification we have included some examples. Not every possible use or disclosure is specifically mentioned. However, all of the ways we are permitted to use and disclose your/your child’s medical information will fit within one of these general categories:
For Treatment: We will use medical information about you/your child to provide you/your child with medical care and services. We may disclose medical information about you/your child to doctors, nurses, technicians and other Interlochen personnel who are involved in providing you/your child with medical care.
For Payment: We may use and disclose medical information about you/your child so that the care and services you/your child receive at Health Services may be billed to and payment may be collected from you, an insurance company or a third party. For example, we may need to give your/your child’s health plan information about care you/your child received here so your/your child’s health plan will pay us or reimburse you for the care. We may also tell your/your child’s health plan about care you/your child would receive to obtain prior approval or to determine whether your/your child’s plan will cover the care.
For Health Care Operations: We may use and disclose medical information about you/your child for Health Services operations. These uses and disclosures are necessary to run our Health Services and make sure that all of our students receive quality care. For example, we may use medical information to review our care and services and to evaluate the performance of our staff in caring for you/your child. We may also combine medical information about many of our students to decide what additional services the Health Services should offer, what services are not needed, and whether certain new treatments are effective. We may also disclose information to doctors, nurses, technicians, and other Health Services personnel for review and learning purposes. We may remove information that identifies you/your child from this set of medical information so others may use it to study health care and health care delivery without learning the identify of the specific students.
Appointment Reminders: We may use and disclose medical information to contact you/your child as a reminder that you/your child have an appointment for medical care at Health Services.
Care Alternatives: We may use and disclose medical information to tell you/your child about or recommend possible care options or alternatives that may be of interest to you/your child.
Health-Related Benefits and Services: We may use and disclose medical information to tell you/your child about health-related benefits or services that may be of interest to you/your child.
Research: Under certain circumstances, we may use and disclose medical information about you/your child for research purposes. For example, a research project may involve comparing the health and recovery of all students who received one medication to those who received another for the same condition.
As Required By Law: We will disclose medical information about you/your child when required to do so by federal, state or local law. For example, disclosure may be required by Workers’ Compensation statutes and various public health statutes in connection with required reporting of certain diseases, child abuse and neglect, domestic violence, adverse drug reactions, etc.
To Avert a Serious Threat to Health or Safety: We may use and disclose medical information about you/your child when necessary to prevent a serious threat to your/your child’s health and safety or the health and safety of the public or another person. Any disclosure, however, would only be to someone able to help prevent the threat.
Health Oversight Activities: We may disclose medical information to a governmental or other oversight agency for activities authorized by law. For example, disclosures of your/your child’s medical information may be made in connection with audits, investigations, inspections, and licensure renewals, etc.
Lawsuits and Disputes: If you/your child are involved in a lawsuit or a dispute, we may use your/your child’s medical information to defend the Health Services or to respond to a court order.
Law Enforcement: We may release medical information about you/your child if required by law when asked to do so by a law enforcement official.
Coroners and Medical Examiners: We may release medical information to a coroner or medical examiner to identify a deceased person or determine the cause of death.
Your Rights Regarding Your/Your Child’s Medical Information:
You/your child have the following rights regarding the medical information Health Services maintains about you/your child:
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